ASIP 2023

2023 Exhibitor Information

Exhibit Booth Registration

$3,500 per 10'x10' Booth
Exhibitor applications must be received by November 17, 2023.

2023 Exhibitor Registration
      2023 Exhibit Hall Map

Exhibit Hall Capacity


  • Submit your application online
  • 50% deposit must be included with the application
  • Balance owed is due within 45 days, or the Exhibit Manager will have the right to cancel booth space
  • Choose at least 3 locations from booth map (in case your first choice has already been assigned)

10'x10' Booth Space Includes

  • Access to the Conference App with Exhibitors, Agenda and more
  • Access to the Arctos ProLead App for Exhibitors
  • "Get to Know Your Peers" Reception Monday Evening
  • Continental Breakfasts & Break Functions held in the Exhibit Hall
  • Exhibitor Welcome Reception on Tuesday Evening
  • Two (2) Exhibitor Staff Badges per 10'x10' booth
  • Additional Exhibitor Staff can be added for $500/each
  • Access to the 2 Group Luncheons in Exhibit Hall are included
  • Company/Organization listing on the Exhibitor Layout
  • Logos listed on promotional signage at Conference
  • Standard 8-foot back drape and 3-foot side drape
  • Exhibitor Service Manual
  • Post Conference Registration List (PDF Format)
  • Networking Opportunities with Attendees from around the world
  • Submit Your Own Banner Ad for the Conference App
  • Submit Your Own 30 Second Video Ad to be virtually played during Conference Breaks

Arctos Conference Apps

Exhibitors will receive access to the following apps:

Arctos Events App
Again for 2023, we will be offering the Arctos Event App to all Exhibitors as part of their exhibitor fee. This system has proven beneficial for capturing new contacts to increase your customer base.

Be sure to design and submit your Banner Ad & Link for the Conference App to maximize your exposure at ASIP.

Arctos ProLead App
Arctos is proud to introduce the Ultimate Exhibitor Lead Tracker App, ProLead. Use this FREE app to manage and track your leads at Arctos Events with ease.

Arctos ProLead App Instruction Sheet


If an Exhibitor must cancel their booth, or a portion of multiple booths, booth fees are non-refundable. All cancellations must be submitted in writing to the Exhibit Manager.

Exhibit Hall Layout

Arctos, on behalf of ASIP, reserves the right to rearrange the final floor plan based on unsold or unoccupied exhibit space.

2023 Exhibit Hall Map - NOW AVAILABLE

Exhibitor Expectations

Confirmed Exhibitors will receive more detailed information on the following items:

  • How to Submit Your Company Logo & Website
  • Submitting Your Banner Ad for the Conference App
  • Submitting Your 30-60 second Advertising Video
  • Service Manuals
  • Submit Exhibitor Prospectus
  • How to Register Your Exhibit Staff Badges
  • Registering Onsite Points of Contact
  • How to Receive Registered Exhibitor Staff Lists

ASIP Exhibitor Badges

Exhibiting organizations and their representatives are required to wear ID badges throughout the Exhibit Hall. ID badges are not transferable, and ASIP reserves the right to withdraw a badge used to gain admission to the Exhibition / Conference by any person other than the one for whom it was issued.


PLEASE NOTE: If you are contacted by a third party booking agent, these agencies have NOT been contracted by Arctos Technology Solutions to represent the ASIP Conference or the Gaylord Rockies Resort. Therefore, if you book with a third party you do so at your own risk; and there is no guarantee that a hotel room will be reserved for you. If you choose to use this method of booking you are agreeing to the booking agency's Terms and Conditions and Cancellation Policy, not those of the Gaylord Rockies Resort, and you will be subject to the booking agent's terms.

Preliminary Exhibit Hall Hours

NOV 28
NOV 28
NOV 29
NOV 30
Exhibitor and Poster Set-Up
12:00p - 5:00p
Exhibits Open
7:00a - 7:00p
Exhibits Open
7:00a - 5:00p
Exhibits Open
7:00a - 10:00a
Continental Breakfast
7:00a - 8:00a
Continental Breakfast
7:00a - 8:00a
Continental Breakfast
7:00a - 8:00a
  Refreshment Break
9:30a - 10:00a
Refreshment Break
9:30a - 10:00a
Refreshment Break
9:30a - 10:00a
  Refreshment Break
3:00p - 3:30p
Refreshment Break
3:00p - 3:30p
Exhibit Hall Tear-down
10:00a - 2:00p
5:00p - 7:00p
Networking Reception

Please note: Exhibitor hours are subject to change to conform to the Conference agenda.

As an Exhibitor in the show, we hereby agree to conduct business in a professional manner, to observe the exhibit show hours, and to the following rules and regulations:

  • 1: Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify and hold harmless ASIP 2023, Arctos Technology Solutions, Steele Tradeshow Services and its subcontractors, show hosts, sponsors and co-sponsors, and the Gaylord Rockies Resort from any claims, losses, expenses, (including attorneys’ fees) and liability arising in connection with the ASIP 2023 meeting being held at the Gaylord Rockies Resort, November 27 - 30, 2023. Exhibitor agrees to make no claims whatsoever for loss, theft, damage, destruction of goods; nor for any injury to himself or employees while in the exhibit hall; nor for any damage of any nature, including damage to his business, nor for any loss resulting from labor disputes, acts of god or nature, or any actions of any nature of ASIP 2023 and Show Management.

  • 2: Upon acceptance of the booth application please understand booth fees are non-refundable.

  • 3: Exhibitor to notify Show Management in writing if it needs to change its booth size, change its company listing and/or contact information, as well as if it needs to cancel out of the show. Please note: In the event of total or partial cancellation (space size reduction) by Exhibitor, the booth fee will not be reduced or refunded.

  • 4: Exhibitor must designate a Point of Contact for the show. Information regarding the show will be disseminated to the Point of Contact electronically.

  • 5: Exhibitor acknowledges that ASIP 2023, Arctos Technology Solutions, Show Management and its contractors, and the Gaylord Rockies Resort, do not maintain insurance covering the Exhibitor’s property. The Exhibitor is advised to carry floater insurance to cover their exhibit material against damage and loss and public liability insurance to cover against injury to the Exhibitor, its staff, and injury to others. All property of Exhibitor is understood to remain under its custody and control in transit to and from and within the confines of the exhibit area.

  • 6: No exhibit shall be permitted to interfere with a neighboring exhibit. Island exhibits must not include a back wall that blocks visibility of neighboring booths. In-line booth walls or equipment displayed must not exceed eight (8) feet in height. Any exceptions or modifications to the height restrictions must be approved by Show Management.

  • 7: No explosives, fuel, combustibles, hazardous materials, decorative materials neither fireproofed nor flameproofed, or any other materials or substances deemed hazardous under applicable fire regulations may be brought into the Exhibit Hall.

  • 8: Exhibitor must observe all union regulations in force in the Exhibit Hall and use qualified personnel for services.


Contact the Exhibit Manager

Elise Rountree
Arctos Technology Solutions
2601 Mission Point Blvd, Suite 300
Beavercreek, OH 45431

(937) 426-2808